Baxter Projects is a professional provider of commercial building fit-outs and refurbishments in the health, education, hospitality and office sectors in Victoria.

Baxter Projects

A professional provider of commercial building fit-outs implements digital safety system in a matter of days.

Baxter Projects goes all in on BuildPass

OH&S is a stumbling block for site managers when working with a paper-based system. Doing physical inductions and permits impacted productivity, and there’s the risk that managing tickets and compliance can fall between the gaps.

Without a digital system, processes can be forgotten or not followed properly

Compliance processes not followed properly

Takes too much time for site managers and office staff to learn complex systems

Most digital systems are clunky and hard to use

Difficult to rely on digital solutions that don’t have local support teams

Poor support from overseas products

BuildPass has provided a simple digital system for Baxter Projects to roll out across all jobs.

Just scan a QR code and complete digitally.

Inductions can be configured per project to include engaging content, such as presentations, images and videos.

Quick Inductions

Ability to communicate with workers on-site from the office.

Update project documents and have them instantly accessible on workers phones.

Project-specific Communications & Documents

All safety processes across all jobs, are centralised into a central hub.

A simple process is followed to collect SWMS, Insurances, Tickets and SDS, and all documents are immediately available on any device at any time.

Centralised hub for all projects

Happy site managers, informed directors and efficient workers.

Site managers set up with minimal training

Complex processes simplified and streamlined

Central system of record providing smart insights

Directors have oversight and confidence of compliance

Marc Heatley

Senior Project Manager, Baxter Projects

Dei One Projects

Streamlining operations and enhancing compliance with an innovative construction management solution

Transforming Site Management with BuildPass

Before implementing BuildPass, Dei One Projects faced several challenges typical in the construction industry

The company relied heavily on manual paperwork for sign-ins, safety documentation, and site diaries, leading to inefficiencies and increased risk of errors.

Manual Processes

Ensuring that all insurances and Safe Work Method Statements (SWMS) were reviewed and up-to-date was a cumbersome task.

Compliance Management

Managing subcontractors and monitoring their time on site was a time-consuming process, often requiring physical presence and manual checks.

Site Coordination

Dei One Projects decided to implement BuildPass to address these challenges. According to Rob, the director, and Helena, the project manager, the implementation process was smooth and straightforward, taking only one to two days to fully integrate the system into their daily operations.

Subcontractors easily sign in using their phones to scan a QR code, which then automatically updates the site diary. This has significantly reduced the administrative burden and improved accuracy in tracking site attendance.

Sign Ons

Real-time updates in the site diary allow project managers to monitor daily activities and subcontractor attendance efficiently.

Site Diaries

BuildPass ensures that all SWMS documents are reviewed and approved on time, enhancing compliance and safety management.

SWMS Management

The platform helps track and manage insurance documents, ensuring all necessary coverage is up-to-date and easily accessible.

Insurances

Construction managers can oversee project timelines, monitor hours worked, and ensure efficient resource allocation.

Timesheets and Project Oversight

Rob Lineker

Director & Construction Manager

We guide you on a journey of dynamic and sustainable solutions to create positive environments and deliver sophisticated construction services.


FORA

How a boutique commercial construction company streamlined operations and boosted efficiency with BuildPass.

Transforming Construction Management with BuildPass

Before integrating BuildPass, FORA faced several challenges common in the construction industry.

Traditional paper-based onboarding processes were time-consuming and error-prone, leading to delays in getting subcontractors and workers on-site.

Inefficient Onboarding

Managing and tracking various documents, such as SWMS and insurance forms, was cumbersome and often resulted in data silos.

Documentation Management

The lack of real-time data hindered the ability to make quick, informed decisions on-site, impacting overall project efficiency.

Real-time Information

FORA adopted BuildPass to address these challenges, benefiting from its comprehensive suite of features designed to enhance construction management processes.

FORA utilises BuildPass's document management feature to maintain and track critical documents such as SWMS and insurance forms. This ensures all documents are easily accessible and up-to-date.

Document Management

Regular toolbox talks and SMS communications ensure all team members are informed and up-to-date with the latest site information and safety protocols.


Toolboxes and SMS Communication

Daily pre-start meetings and site diaries are managed through BuildPass, enhancing coordination and record-keeping.


Pre-starts and Site Diaries

Through the actions feature, tasks were assigned to specific team members, creating clear accountability and enabling efficient resolution. This real-time tracking and assignment system minimised delays, enhanced communication, and ensured that no defect went unresolved. As a result, FORA maintained high standards of quality and safety across all their projects, boosting overall client satisfaction and operational efficiency.

Defects and Actions

Managing permits and emergency protocols through BuildPass ensures compliance and readiness for any unforeseen incidents.


Permits and Emergency

By integrating BuildPass, FORA has achieved remarkable improvements in their operational efficiency

The onboarding process is now significantly faster, allowing subcontractors and workers to get on-site and start work sooner.

Time Savings

Access to real-time information has enabled better decision-making and immediate response to site issues.

Real-time Data

With all documents and processes managed through a centralized platform, FORA has ensured higher compliance with safety and regulatory requirements.

Enhanced Compliance

Nick Du Bois

Managing Director, FORA

Hunter Mason works with amazing clients including Atlassian, Vodafone, Accenture, Qantas, Toyota and Woolworths.

Hunter Mason

Hunter Mason streamlines OHS with BuildPass

Site safety documents are often never returned complete to the office for filing. So much time is wasted chasing subcontractors for SWMS and insurances and there’s no easy way to track site numbers.

63% of builders use 3+ construction apps per day, and 22% of that use 6+ 

Complex workflows managed with generic and disconnected software 

Information gets lost in email and spreadsheets, with 49% of people integrating data manually 

Delays and budget blowouts from decentralised project management

Best-practice building processes are complicated and inaccessible

No best-practice systems accessible to SME builders

We've simplified Hunter Mason's OHS compliance with an easy-to-use and mobile-friendly platform

Digital inductions

The latest procedures and plan are always available.

SWMS and tickets for all workers can be viewed at any time.

Documents at your fingertips

Direct from laptop, tablet or phone.

- Complete safety checklists
- Check worker sign-ons
- Complete site diaries

Access anytime

The easy to use all-in-one software solution for managing construction sites.

Connecting builders, subcontractors and workers

Intuitive, mobile-friendly interface for builders of all tech capability

Patrick Murphy

Construction Manager, Hunter Mason

By focusing on stakeholder engagement every step of the way, we develop a deep understanding of ‘what certainty looks like’ for asset owners, building operators and project stakeholders – then we develop a total solution that brings certainty to life in every stage and every aspect of delivery. 

Jardon Group

Streamlining operations and enhancing efficiency through digital innovation

Building the Future: Jardon Group's Success with BuildPass

Before implementing BuildPass, Jardon Group faced several challenges common in the construction industry

The company relied on paper-based methods for managing on-site activities, leading to inefficiencies and increased risk of errors.

Supervising multiple sites remotely was difficult and time-consuming, often requiring numerous phone calls to track project progress.

Remote Site Management

Handling and organising paperwork was cumbersome, especially with the need to document compliance and safety procedures.

Paperwork Overload

Since integrating BuildPass into their operations, Jardon Group has experienced significant improvements across various aspects of their project management. Here’s how they have utilised BuildPass’s features

By digitising documents and allowing photos to be uploaded directly into the system, BuildPass has simplified the organisation and retrieval of important documents, reducing the administrative burden on site managers.

The checklist feature has been particularly beneficial for Jardon Group. They can easily monitor which tasks have been completed, ensuring compliance and safety standards are met without the need for physical paperwork.

Checklists

Daily site activities are now logged digitally, providing a clear and accessible record of project progress. This feature has facilitated better communication and coordination among team members.

These tools have provided Jardon Group with the flexibility to tailor the platform to their specific needs, ensuring they can manage their projects effectively and efficiently.

Custom Dashboards and Workflows

Jardon Group has praised BuildPass for its exceptional customer support and adaptability. When they needed custom features or encountered issues, the BuildPass team responded promptly, often resolving queries within an hour.

Support and Adaptability

The implementation of BuildPass has yielded numerous benefits for Jardon Group.

Remote site management has become more straightforward, with real-time access to site data and progress reports.

Improved Site Management

The digital documentation of safety procedures and compliance checks has ensured that all regulatory requirements are consistently met.

Enhanced Compliance and Safety

The shift to digital documentation has minimised the reliance on paper, reducing clutter and the risk of lost documents.

Reduced Paperwork

Overall, BuildPass has made Jardon Group’s operations more streamlined, reducing headaches and improving workflow efficiency.

Streamlined Operations

Link Commercial Projects offers commercial fit-outs, covering all of Australia. They specialise in new builds, refurbishments and maintenance.

Link Commercial Projects

High-growth commercial fit-out provider sets a new standard for on-site efficiency.

Link Commercial digitises safety, quality and project management

A high-paced environment combined with fast growth makes managing compliance requirements very difficult.

Collecting paper SWMS from subcontractors for each job takes a lot of time and is prone to error

Collecting SWMS for every job is time consuming

Making workers fill out an induction form for every new project wastes precious time at the start of the job

Paper induction forms waste precious time

Very hard to ensure all subcontractors have current insurances and these are accessible

Difficult to manage subcontractor insurances

A mobile-friendly platform to centralise subcontractor compliance and speed up worker inductions and site attendance.

Workers simply have to scan a QR code to get inducted and sign onto their SWMS.

Their emergency information and white card are pre-filled making the induction process super quick.

QR Code Inductions

Hours on site can be easily tracked using the QR code to sign on and off.

Site managers and directors know exactly who is on-site at any point in time.

Site Attendance

The BuildPass platform automatically notifies subcontractors when their insurances are expiring so that Link Commercial never has to worry about expired insurances.

Link Commercial Projects has now become totally paperless with the BuildPass platform, ensuring compliance and saving many hours per week.

Inductions are a breeze

Subcontractor onboarding made simple

Real-time site attendance

Important compliance documents stored in one place

Kyal Marsh

Managing Director, Link Commercial Projects

Link Commercial goes paperless with BuildPass

Delivering high quality projects requires excellent systems. Explore how Lorden Vella are taking their systems to the next level.

Lorden Vella

Resi/commercial duo boost efficiency with BuildPass

Managing a growing team and implementing an easy-to-use and consistent OH&S system across all projects.

Tracking site progress when scaling a business is difficult

Hard to track progress of each job

Most software platforms are old, clunky and complicated to use

Trades find existing software difficult to use

BuildPass gives Garath and Hill oversight of all of their projects from a central hub, and enables them to implement a comprehensive and consistent safety system.

Safety processes across all jobs are centralised into a central hub.

A simple process is followed to collect SWMS, Insurances, Tickets and SDS, and all documents are immediately available on any device at any time.

Site managers can easily add a site diary each day from their mobile phone.

The weather and site attendance are automatically filled in, and images go into an image gallery for Garath and Hill to review.

The calendar view makes for easy navigation.

Coming from a commercial background, Lorden Vella have a comprehensive safety system.

They've taken advantage of BuildPass' configurability to implement their existing system so that it's now fully digital and even more comprehensive.

Full Safety System

Garath Vella

Director, Lorden Vella

Lorden Vella save hours every week with BuildPass

McColl Smith Projects consistently delivers large scale projects across Melbourne’s commercial construction sector.

McColl Smith Projects

McColl Smith Projects optimises visibility with Site Diaries

Managing a comprehensive safety, quality and project management system across many large projects was difficult to manage using spreadsheets, email and paper.

Project updates were done via email, making it difficult to track site progress

No central place for photos

Running a comprehensive safety system via paper is very time consuming and prone to error

Paper-based safety system

Software with complex training requirements is difficult to get engagement from site managers

Complexity of other solutions

BuildPass has provided a central hub for photos uploaded as part of site diaries, safety inspections and quality inspections.

Site managers can easily add a site diary each day from their mobile phone.

The weather and site attendance are automatically filled in, and images go into an image gallery for Dom and Jerad to review.

The calendar view makes for easy navigation.

All photos uploaded to BuildPass appear in the Image Gallery.

The team have an accurate timeline of the project based on the photos that are uploaded each day.

This ensure projects are on track and allows them to get on top of any issues early.

Image Gallery

Being an ISO accredited builder, it was important for McColl Smith to configure BuildPass to work exactly to their needs.

Using the drag-and-drop template editor, they were able to easily configure BuildPass and get up and running in days.

Approved Safety System

Informed directors, happy site managers and efficient workers.

All project photos in one spot

Better engagement from site managers

Customisable templates to support their approved safety system

Dominic McColl

Director

McColl Smith Projects optimises visibility with BuildPass Site Diaries

With over 20 years’ experience in the industry, Director Anthony Medhurst has gained substantial knowledge across a wide range of projects and sectors. 

With experience managing complex, multi-million dollar projects for large corporations, to smaller fast-tracked projects for small businesses, Anthony is a specialist in the field of Design & Construct, Fit out & refurbishment. 

One Build

How One Build enhanced efficiency, safety, and communication in construction projects with BuildPass

Streamlining Construction Excellence: One Build’s Success Story with BuildPass

Before adopting BuildPass, One Build faced several challenges common in the construction industry:

Managing inductions, SWMS, and other documentation manually led to inefficiencies and a higher risk of errors.

Discover why your peers in the industry put their trust in BuildPass